Privacy Notice — Archangel Rehab & Fitness

Last updated 31 August 2026 · Applies to physical therapy, personal training and app-based coaching provided by Archangel Rehab & Fitness LLC.

This explains what information Archangel holds about you, where it lives, who can see it, and what you can ask us to do with it. It is written to be read rather than to be legally impressive. If anything here is unclear, ask and I will explain it.

Who is responsible for your information

Daniel J. Feliciano, PT, DPT, sole owner and sole treating clinician of Archangel Rehab & Fitness LLC. There is no other clinician. If you want to raise something about your records, you are talking to the person who keeps them.

One thing worth stating plainly: Archangel is a cash-pay practice and does not submit claims to insurers. Nothing about your care is sent to an insurance company by us. If you choose to seek out-of-network reimbursement, you receive a superbill and you submit it yourself — which means you decide what your insurer learns, and when.

What is collected

What you tell us on the intake form: contact details, emergency contact, symptoms, medical history, medications, goals, and the eligibility answers we are required to ask.
Clinical findings from your evaluation and every visit — measurements, tests, what was done, and how you responded.
Your home or visit address, and any access notes you give us, because we come to you.
Payment records: date, amount, and whether a payment succeeded.
If you use the Archangel app: your program, your logged workouts, and messages you send through it.
Insurance details, but only if you give them, and only so a superbill can be completed properly.

Where it is kept

Your chart is a document in Archangel's Google Workspace account, in a folder specific to you. Scheduling and payment records are kept in the same account. Access is limited to the practice.

Payments are processed by Stripe. Archangel never sees or stores your full card number. App programming and in-app messages are held by the app provider under their own terms.

Who can see it

Your clinician. Daniel sees everything in your chart.
Administrative support may see your name, contact details and payment status when handling billing questions — not your clinical notes.
Your referring provider, but only if you said yes to that on the intake form, and only progress updates. You can withdraw that permission at any time.
Anyone else only with your written authorization, or where the law requires disclosure — a court order or subpoena, a mandatory report of suspected abuse or neglect, a public health requirement, or a request from the Florida Board of Physical Therapy.

Your information is not sold, and it is not used for advertising.

Photographs and video

Photographs or video for progress tracking and movement review stay in your chart and are used for your care. Anything used publicly — marketing, social media, a testimonial — requires separate written permission, is entirely optional, and refusing changes nothing about your care. You can withdraw that permission in writing at any time, though it cannot reach material already published.

Email, text and video visits

Ordinary email and text messages are not encrypted. If you ask us to communicate that way, there is a small risk someone else could read them. Say the word and we will keep clinical detail to phone or in person instead.

Telehealth visits use Google Meet. Sessions are not recorded.

What you can ask for

A copy of your record. Ask and you get it. Florida law allows a reasonable copying fee; in practice we email it.
A correction. If something is factually wrong, tell us. If we disagree, your written statement of disagreement goes in the chart.
To withdraw a permission you previously gave, including sharing with a referring provider or use of photographs.
To know what was shared, with whom, and when.
To complain. Directly to Daniel, or to the Florida Department of Health. Complaining will not affect your care, and it will not affect how you are treated.

How long it is kept

Physical therapy records are kept for at least five years after your last visit, as Florida Rule 64B17 requires. Good Faith Estimates are kept for six years, which is what the No Surprises Act requires. Payment records are kept as long as tax rules require.

If something goes wrong

If your information is ever exposed in a way it should not have been, you will be told — what happened, what was involved, and what is being done about it.

Changes to this notice

If this changes, the updated version is posted here with a new date. The version in force is the one on this page.

Contact

Daniel J. Feliciano, PT, DPT · Archangel Rehab & Fitness LLC
Panama City Beach, Florida
(850) 312-1284
daniel.feliciano@archangelrehabandfitness.com

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